PS COOL – A new era of smart accounting administration

The role of PS COOL in the efficiency of international accounting outsourcing

One of the most important benefits of international accounting and financial outsourcing is the efficiency gains provided by digitalization and automation. Process Solutions (PS) supports this process with its innovative SharePoint-based solution, PS COOL, which serves as a central platform for its customers.

PS COOL aims to provide a transparent, easy-to-use, efficient communication and task management solution between customers and the PS team. This digital platform is a strategic advantage especially for corporate decision-makers, as it supports the smooth operation of financial and accounting processes.

Key benefits

• Transparent task management and approval processes
• Clear responsibilities, deadlines and tracking of deliverables and tasks
• Regulatory compliance and data security

Transparent and efficient task management

• With PS COOL, companies can easily track the status of financial and accounting tasks.
• Different folders and categories allow you to manage year-end closing, current accounting tasks and even the approval of extra fees in a structured way.
• The calendar feature helps you meet deadlines, reducing the administrative burden.

Automated approval processes

• Approval of multi-actor tasks, such as extra fees (CRF – Charge Request Form), is done through a structured, step-by-step process that reduces manual administration and speeds up decision-making.
• Each step (submission, pending status, approval or rejection) can be followed in a transparent manner, so companies can be sure that all financial transactions are properly verified.

Automatic reminders and notifications

• The platform sends email notifications when a task due date is approaching, an item waiting to be approved arrives, or a rejected item requires further action.
• This reduces the risk of human error and ensures the smooth operation of the administration related to accounting processes.

Secure document management and data protection

• The SharePoint-based system ensures the temporary storage and delivery of all documents in a central and secure way, which is GDPR compliant and complies with strict data protection regulations.
• The different levels of authorization guarantee that only authorized individuals have access to sensitive financial information.

Easy integration and user-friendly interface

• The user-friendly interface allows different teams to quickly learn how to use the system with minimal learning time.

Main features of PS COOL

• Task management system – tracking deadlines and automatic notifications.
• Document management – secure storage, version control and auditing.
• CRF approval process – structured management of extra fees.
• Integration with enterprise systems – integrates with ERP and other financial systems.

Why choose PS COOL?

• Secure Microsoft 365 Cloud-based platform
• GDPR and ISO 27001 compliant data protection
• Simplified administration and more efficient decision-making

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