Implementing PS APPS at a stock exchange listed corporate group

This case study shows how PS APPS, our Accounts Payable Processing Solutions, transformed a listed corporate group’s fragmented invoice processes into a unified, transparent digital workflow. Automated OCR-based processing and role-based approvals not only accelerated daily operations but also gave management complete control over each invoice’s lifecycle.

PS APPS, touchless automated accounts payable processing

Project details

20-01-2026
Accounting and Tax
Automotive
PS APPS, PS Accounts Payable Processing Solution, AP processing automation, automated invoice approval workflow, touchless AP processing platform, full invoice management ecosystem, scalable ERP integration, invoice OCR, digital transformation in finance

Description

Project launch and client situation

The project began at a domestic corporate group formed through the merger of four independent companies. Their financial and accounting processes, however, were fragmented.

One company relied on an external accountant, where collaboration proved cumbersome, while others maintained in-house accounting using home-grown software tools that had evolved over the years without proper documentation.

As the group expanded, the need for standardized and scalable processes became critical. The client required a solution capable of integrating diverse operating models, ensuring transparency, and supporting future growth.

Recommended solution: PS APPS

We proposed PS APPS – not just a technological platform, but a comprehensive solution combining automation, accounting expertise, and intuitive usability.

During implementation, we:

  • Introduced OCR-based invoice capture, significantly reducing administrative workload.
  • Designed custom approval matrices, tailored to roles and organizational units.
  • Reconstructed undocumented legacy integrations through reverse engineering.
  • Implemented a transaction-based licensing model, ensuring transparent and flexible cost structures.

Beyond the technical setup, our accounting professionals configured the system themselves – not IT developers – ensuring every function reflected real accounting logic.

What makes PS APPS stand out is how seamlessly it combines automation and usability:
a modern, user-friendly interface, cloud-based access, and a mobile app that lets users approve invoices anytime, anywhere. The system includes a searchable digital archive and real-time tracking of invoice status, giving finance teams full visibility over every transaction.

Project complexity and scalability

This project required more than technical integration – it had to support the group’s organizational transformation in real time.
PS APPS enabled multiple entities to operate within a single, auditable system, while user permissions, workflows, and ERP interfaces were fully customized.

Today, the system manages:

  • 110+ users, including 50–60 active approvers and data entry specialists.
  • 18,000 invoices processed annually.
  • Complex, role-based approval workflows that are entirely auditable and easily scalable.

Its architecture allows the company to scale operations effortlessly – new users, entities, or invoice volumes can be added without performance or process disruptions.

Business impact and ROI

PS APPS didn’t just follow the merger – it enabled it.
After implementation:

  • Invoice processing became significantly faster and nearly touchless.
  • Error rates dropped dramatically, with no invoices lost in transit.
  • Reporting, controlling, and cash-flow planning improved through real-time data access.
  • Management gained complete visibility, enabling data-driven decision-making.

Where do the savings come from?

(According to our research in a general PS APPS vs Manual AP Processing case)

Process Step Traditional (Industry standard) With PS APPS Efficiency gain
Invoice Capture Manual data entry, 5–10 min per invoice OCR-based automation, 1–2 min per invoice 70–80% faster
Approval Workflow Email chains, limited traceability One-click, digital, audit-ready approvals via web or mobile 50–70% faster
Accounting & Controlling Manual corrections and follow-ups Real-time status tracking, automated posting 40–60% faster
Reporting & Analytics Static Excel reports, delayed updates Live dashboards + searchable archive with real-time data 50%+ faster

   

These improvements free up accounting teams to focus on analysis and strategic tasks instead of repetitive administration – and provide a scalable, future-proof foundation for growth.

Lessons learned and recommendation

PS APPS is the ideal choice for organizations that:

  • Have outgrown fragmented or custom-built systems.
  • Want to standardize and automate their financial workflows.
  • Need a scalable, audit-ready, and easy-to-use solution.

Compared to an ERP rollout, PS APPS delivers a full invoice management ecosystem at a fraction of the time and cost, offering enterprise-grade automation with a modern, user-friendly interface – accessible anytime, anywhere.

PS APPS, touchless automated accounts payable processing

Implementing PS APPS at a stock exchange listed corporate group

This case study shows how PS APPS, our Accounts Payable Processing Solutions, transformed a listed corporate group’s fragmented invoice processes into a unified, transparent digital workflow. Automated OCR-based processing and role-based approvals not only accelerated daily operations but also gave management complete control over each invoice’s lifecycle.    
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